Bainbridge-Guilford Central School Board of Education Meeting Minutes Reorganizational Meeting July 12, 2018
District Clerk Susan Weibel called the July 12, 2018 reorganizational meeting	Call to Order of the Board of Education to order at 6:35 PM in the Guilford Town Hall.

Board members in attendance were Shelly Bartow, Emily Hall, Keith Hanvey, Jeanne Shields, Kay Striegler and Rebecca Sullivan. Tina Ammon was excused.

Administrators in attendance were Tim Ryan, William Zakrajsek and Jennifer Henderson.

District Clerk, Susan Weibel, led the Pledge of Allegiance.

The District clerk gave the oaths of office to elected board members Keith Hanvey and Rebecca Sullivan.

Oaths of Office to new Board Members

Nominations for Board of Education President were taken by the District Clerk. Rebecca Sullivan nominated Emily Hall. Keith Hanvey seconded the nomination.

On a motion by Rebecca Sullivan, seconded by Keith Hanvey, the Board of Education cast their votes to elect Emily Hall as President. Yes-6; No-0; Carried.

The District Clerk gave the Oath of Office to President elect Emily Hall.

President Hall asked for nominations for the office of Vice President. Rebecca Sullivan nominated Keith Hanvey. Jeanne Shields seconded the nomination.

President Elected

Vice President Elected

On a motion by Rebeca Sullivan, seconded by Jeanne Shields, the Board of Education cast their vote to elect Keith Hanvey as Vice President of the Board of Education. Yes-6; No-0; Carried.

President Hall gave the Oath of Office to Vice President, Keith Hanvey and District Clerk, Susan Weibel.

On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education approved the District Clerk to administer the Oath of Office to the District Treasurer, Central Treasurer, Deputy Treasurer, Attendance Officers, Claims Auditor and Tax Collector. Yes-6; No-0. Carried.

BOE Reorganizational Meeting Minutes – July 12, 2018	1

Reorganizational Meeting
On a motion by Kay Striegler, seconded by Keith Hanvey, the Board of	Appointments Education approved the following appointments for the 2018-19 school year.
Yes-6; No-0. Carried.

Appointments
Position	Name
District Treasurer	Janice Rideout Deputy Treasurer	Tim Ryan Central Treasurer	Jodie Ives District Clerk	Susan Weibel Public Relations Coordinator	Susan Weibel Maintenance Coordinator	James Rideout Grant Manager	Linda Maynard Grant Finance Management	Jodie Ives
Legal Counsel	Ferrara & Fiorenza Legal Counsel/CSE	HSLDG
Tax Collector	Laurie Polasik – NBT Bank Claims Auditor	Kristy DeGroat
District Auditor	Piaker & Lyons PLC Records Management Officer	Teresa Burnett Dignity For All Students
Act Coordinator - District                          Joanne Moxley DASA- Jr-Sr High School                            Joanne Moxley
DASA-Greenlawn Building	Phylicia Dunham-Fleming DASA-Guilford Building	Keren Seiler
LINKS Team Facilitator	Kim Morris-Schinn (2 positions)	Judy Hinman
Concert Accompanist	Erin Degan Director of Instructional Technology	Scott Graham
Special Education Chairperson	Colleen Head District Data Coordinator	Linda Maynard Census Coordinator	Linda Maynard Director of Physical Education and AthleticsWilliam Zakrajsek Special Education Administrator	Jennifer Henderson ESL Coordinator	Jennifer Henderson Homeless Coordinator	Joanne Moxley Asbestos Designee	James Rideout Attendance Officers	Kelly Cirigliano
Heather Amatuccio Lori Pike
Records Access Officer	Janice Rideout Compliance Coordinator	Janice Rideout HIPAA Compliance & Security	Janice Rideout School Physician	Lourdes Hospital Insurance Consultant	NYSIR Chairperson, Board of Registration
& Elections Personnel	TBD Impartial Hearing Officer	List

Remuneration $3750
-0-$3,750 $4,968 $3,053
$1,489 (through 7/6/18) $3,105
$1,874
Per 18-19 rate letter
Non-retainer rate of $194/hr Through DCMO BOCES $100/audit
$17,000 $3,105

$1,384 -0-
-0--0-
$1500 $1500
$100 (per evening concert not to exceed 6) -0-
BGTA Contract $3,000
$1,000
Admin Contract -0-
-0--0--0--0--0--0--0--0--0-
$18,950
$77, 426 per quote

Minimum Wage $100

On a motion by Kay Striegler, seconded by Keith Hanvey, the Board of Education voted to approve the following designations for the 2018-19 school year. Yes-6; No-0. Carried.

Designations
Official Bank Depository - NBT Bank, Chase Bank Official Newspaper - Tri-Town News
BOE Re-Organizational Meeting within the first 15 days of July 2019
BOE Regular Monthly Meetings – 1st Thursday & 3rd Thursday of each month.

On a motion by Shelly Bartow, seconded by Keith Hanvey, the Board of Education voted to approve the following authorizations for the 2018-19 school year. Yes-6; No-0. Carried.

BOE Reorganizational Meeting Minutes – July 12, 2018

Designations

Authorizations

2

Authorizations

Annual Budget Hearing – May 14, 2019 Annual Budget Vote – May 21, 2019
Tax Collection Location - NBT, Bainbridge
The date of the Tax Warrant as of September 1, 2019 School Business Manager as school purchasing agent District Treasurer or Deputy Treasurer to sign checks Superintendent to certify payrolls
Superintendent to approve budget transfers.
Superintendent to apply for and approve state and federal grants.
Superintendent to approve attendance at conferences, conventions, and workshops. Superintendent to approve tutoring service contracts for Bainbridge-Guilford students.
Superintendent to declare equipment or supplies with a value less than $1,000 as surplus to current needs.
Bids: School Business Manager to prepare bids; District to participate in cooperative bids with DCMO & BT BOCES President of the Board to sign Bond and/or Revenue Anticipation Notes
Annual Review of Expense Reimbursement (Travel) Policy (BP6830 attached) Audit Committee Charter Annual Review
Re-adoption of all policies, procedures and plans.

On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education voted to approve the following Special Education Committees for the 2018-19 school year. Yes-6; No-0. Carried.

Special Education Committees

Special Education Related Committees

The following are appointed as mandated members of the School District’s Committee on Special Education:
 School Psychologist: Terri Waters
 Special Education Chairperson and representative of the school District qualified to provide and administer special education: Colleen Head
 Parent Member, if specifically requested in writing by the parent or by a member of the school at least 72 hours prior to the meeting.
 Regular Education Teacher (who is, or may be, responsible for implementing an IEP)
 Special Education Teacher of the student, or, if appropriate, special education provider of the student
 An individual who can interpret the instructional implications of the evaluation results
 School Physician, if specifically requested in writing by the parent or by a member of the school at least 72 hours prior to the meeting.
 Parent of the Child
 Student with the disability (when appropriate)
 Other Individuals with knowledge or special expertise regarding the child (at discretion of the parent or district)

In the event that the student is not a new referral, or there is no change of placement to a special class, the District may operate a CSE subcommittee in accordance with Part 200 guidelines.
The following are appointed as mandated members of the School District’s CSE Sub Committee  Special Education Chairperson and representative of the school District qualified to provide and
administer special education: Colleen Head
 Special Education Teacher, or, if appropriate, not less than one special education provider of the student
 Regular Education Teacher of the student  Parent of the child
 Student (when appropriate)
 School Psychologist (when necessary)
 An individual who can interpret the instructional implications of the evaluation results
 Other Individuals with knowledge or special expertise regarding the child (at discretion of the parent or district)

The following are appointed as mandated members of the School District’s Committee on Pre-School Special Education:

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 Special Education Chairperson and representative of the school District qualified to provide and administer special education: Colleen Head
 Regular Education Teacher (if the child is or may be participating in the regular education environment)*
 Special Education Teacher, or, if appropriate at least one Special Education Provider of the child*  Parent Member, if specifically requested in writing by the parent or by a member of the school at
least 72 hours prior to the meeting.  Parent of the Child
 Other Individuals with knowledge or special expertise regarding the child (at discretion of the parent or agency)
 For a child in transition from early intervention programs and services, at the request of the parent, the appropriate professional designated by the agency that has been charged with the responsibility for the preschool child
 A representative of the municipality of the preschool child’s residence, provided that the attendance of the appointee of the municipality shall not be required for a quorum
504 Committee
The following are appointed as mandated members of the School District’s 504 Committee  504 Committee Chairperson – Colleen Head
 Classroom teacher/service provider of the student  Special Education Teacher
 Student (when appropriate)  Parent of the student
 Other Individuals with knowledge or special expertise regarding the child (at discretion of the parent or district)
Surrogate Parents:  TBD
Board Approved CPSE Parent Reps 2018-19  Theresa Youngs
Board Approved CSE Parent Reps 2018-19  Theresa Youngs

On a motion by Shelly Bartow, seconded by Kay Striegler, the district Board of Education voted to approve the following District and Board of Education committees for the 2018-19 school year. Yes-6; No-0. Carried.

Board of Education Committees Policy Committee
Tim Ryan	Tina Ammon	Keith Hanvey Building Principal

Personnel Committee
Tim Ryan	Building Principal Keith Hanvey	Shelly Bartow

Facilities Committee
Tim Ryan	James Rideout Keith Hanvey	Rebecca Sullivan

BOE Committees

Emily Hall

Emily Hall

Building Principal Kay Striegler

Transportation Committee
Tim Ryan	Kyle Fuller Building Principal	Kay Striegler

Two Bus Drivers
Emily Hall	Jeanne Shields

Finance & Audit Committee / Budget Committee (Board Representatives) Tim Ryan	Building Principal	Business Manager
Tina Ammon	Jeanne Shields	Keith Hanvey

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Board Representatives for District Committees and Associations

LINKS
Jeanne Shields	Alternate: Tina Ammon

District Committees with BOE Representation

Health & Safety/Wellness Committee /AIDS Advisory Council Rebecca Sullivan	Alternate: Shelly Bartow

Chenango County School Boards Association Jeanne Shields	Alternate: Kay Striegler

NYSSBA Delegate
Jeanne Shields	Alternate: Kay Striegler

Legislative Liaison Emily Hall

Worker’s Compensation Self-Insurance Alliance Trustee: Emily Hall	Alternate: Shelly Bartow

Other District Committees
Occupational Education Advisory Council
Approve DCMO BOCES Occupational Education Advisory Council to act as the Bainbridge-Guilford Advisory Council

Worker’s Compensation Trustees

Other Committees

Chapter I/Parent Advisory Council TBD as necessary

District Incident Team (Emergency Response)
J. Henderson (Co-Incident Commander), S. Graham (Co-Incident Commander), T. Ryan (back-up IC), W. Zakrajsek, L. Maynard, K. Fuller, T. Burnett, N. Peck, Janice Rideout, James Rideout, K. Cirigliano and S. Weibel. Other members: J. Porter (NYS Police), R. Shaw and H. Ives (DCMO BOCES)

LINKS
T Ryan, W. Zakrajsek, J. Henderson, L. Maynard, A. Carlin, J. Hinman M. Margadona, K. Mayo, K. Mertz, K. Morris-Schinn, B. Scherhaufer, A. Seliga, Darren Terpstra, A. Madugno, T. Slack and S. Graham

Health and Safety /Wellness Committee
TBD (Facilitator), Tim Ryan, Kelli Cirigliano, Kathy Knudsen, Rick Shaw, Vince Taylor, Amanda Winans and Student (TBD).

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On a motion by Keith Hanvey, seconded by Shelly Bartow, the district Board of Education voted to approve the following Fees, Rates and Bondings for the 2017-18 school year. Yes-7; No-0. Carried

Fees, Rates and Bondings

Fees, Rates and Bondings
All wage rates subject to applicable federal and/or state minimum wage regulations and the terms of any effective Collective Bargaining Agreement.

Mileage Reimbursement Rate	Official IRS Rate Music Rental Fee                                                                       $50/Year Driver Education Fee	$285
Substitute Teacher Rate	$90/day 	Over 10 cons. days in the same
assignment	$95/day o Over 30 cons. days in the same
assignment (Certified Only)	$125/day 	Retired B-G Teacher                                       $120/day
Substitute LTA	$85/day Substitute School Nurse
	LPN	$85/day 	RN	$100/day
Substitute Custodial Worker	Minimum wage Substitute Teacher Aide/Bus AttendantMinimum wage
Substitute Food Service Helper	Minimum wage Substitute Cook Manager	$12.00/hr
Substitute Typist	$12.00/hr
Substitute Bus Driver	90% Regular Rate/hr per Contract Substitute Bus Driver	Regular Rate/hr per Contract
(Employed over 1 year)

Bonding of following personnel and amount of bond District Clerk ($25,000)
Tax Collector ($1,000,000)
District Treasurer/Business Manager ($1,000,000) Central Treasurer ($1,000,000)
Deputy Treasurer ($1,000,000) Internal Claims Auditor ($100,000)

Petty Cash Accounts
High School Main Office - $85
Athletic Office - $200 (Ticket Sale Boxes) Special Ed Café - $50

Administrative Credit Cards – NBT Bank
Superintendent (T. Ryan)                                                                             $5,000 School Business Manager (Janice Rideout)                                                 $5,000

On a motion by Jeanne Shields, seconded by Rebecca Sullivan, the Board of Education voted to approve the current district specific list of Special Education Hearing Officers maintained by the Impartial Hearing Reporting System (IHRS) for the 2018-19 school year. Yes-6, No-0. Carried.

IHRS List Approved

On a motion by Jeanne Shields, seconded by Keith Hanvey, the district Board of Education voted to approve the following resolution:
BE IT HEREBY RESOLVED, that the Board of Education, having been informed that it may designate one or more of it’s members to appoint an impartial Hearing Officer in regard to a pending request for a hearing, and having been further advised of the short time periods for appointing a Hearing Officer and for initiating a hearing, designate the Board President to appoint a Hearing Officer subject to ratification by the Board at its next meeting.
Yes-6, No-0. Carried.

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On a motion by Jeanne Shields, seconded by Keith Hanvey, the district Board of Education voted to approve the following resolution for the 2017-18 school year.
BE IT HEREBY RESOLVED, Upon the recommendation of the Superintendent of Schools, that this Board of Education of the Bainbridge-Guilford Central School District hereby adopts, in full, the coverage provided by Section 18 of the New York Public Officers Law. This coverage shall not supplant any existing protection and/or coverage provided by any other section of law, but shall add to and supplement such existing coverage.
Yes-6; No-0. Carried.

On a motion by Kay Striegler, seconded by Rebecca Sullivan, the district Board of Education voted to adjourn the 2018-19 Reorganizational meeting at 6:57 PM. Yes-6; No-0. Carried.

Section 18 NY Public Officers Resolution

Adjournment

Respectfully Submitted,

Susan L. Weibel, District Clerk

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