Bainbridge-Guilford Central School Board of Education Meeting Minutes November 1, 2018
President Emily Hall called the November 1, 2018, meeting of the Board of Education to order at 6:48 PM in the Guilford Elementary School.

Board members in attendance were Tina Ammon, Shelly Bartow, Emily Hall, Keith Hanvey, Jeanne Shields, Kay Striegler and Rebecca Sullivan. Student member Jared Pruskowski arrived at 7:35 PM.

Administrators in attendance were Tim Ryan, Jenn Henderson, Linda Maynard and Scott Graham.

On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education voted to go into executive session at 6:49 PM to discuss CSE recommendations, a student concern and the employment history of a particular person. Yes –7, No – 0. Carried.

On a motion by Jeanne Shields, seconded by Kay Striegler, the Board of Education voted to return to open session at 7:05 PM. Yes –7, No – 0. Carried.

Mr. Tim Ryan presented BOE members with a small gift of appreciation to celebrate BOE appreciation week. He thanked Board members for their hours of service and dedication to the students and staff of the B-G District.

On motion by Kay Striegler, seconded by Shelly Bartow, the Board of Education voted to approve the evening’s revised agenda. Yes –7, No – 0. Carried.

No guest comments this evening.

After reviewing the recommendation and documentation setting forth the recommendation, including a review of the recommendation of the Superintendent of Schools, and seeing that the appropriate safeguard rights were provided to the parent, the Board of Education took the following action on the following:
 Amendment with no meeting of: None  CSE minutes of: 10/18/18
 CPSE minutes of: 10/15/18
 Subcommittee minutes of: 10/12/18, 10/19/18  504 Minutes: None
On motion by Kay Striegler, seconded by Keith Hanvey, the Board of Education reviewed and arranged for the appropriate special education placements.
Yes – 7, No – 0. Carried.

A representative from Piaker &Lyons CPA P.C., reported on the annual fiscal audit.

Jeanne Shields reported on the School Board Institute Board of Regents presentation held on October 18. Regent Mittler spoke to BOE members and requested districts to send her information on the total cost associated with the current state testing.

Call to Order

Board Members in Attendance

Administrators in Attendance

Executive Session

Open Session

Order of the Agenda Established & Approved

Guest Comments

CSE Recommendations

Reports and Presentations

Comments on the NYSSBA Convention attended by E. Hall, R. Sullivan and K. Striegler were tabled this evening. They will report at the next BOE meeting.

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Buildings Principals reported on the events in their buildings including updates on curriculum changes and state testing. Celebrations included the opening of both elementary school playgrounds in October, the PAWS assembly, Fall Parades and the Girls Volleyball team advancing in sectional competition. Fall safety drills were discussed.

Mr. Ryan reported on the following items:
 The Lions club called with an invitation to speak about the Capital Project at their meeting on December 12th. They also reported purchasing one of the volleyball signs and will possibly purchase a second sign.
 Both playgrounds are now open. The track area around the Greenlawn playground will be sealed and lines painted in the spring. The roof on the Guilford bus garage is completed. A meeting was held with Jeff Webb to discuss connecting the new drainage to the village system.
 The summer feeding audit report was presented to the Board.
 The Veteran’s Breakfast has been well advertised. To date we have approximately 25 reservations. Breakfast will be served to students in the classroom that day to alleviate some congestion in the cafeteria. Entertainment is planned.
 Superintendent goals have been entered into the Superintendent evaluation document.
 The timber harvest has started at the Searles Hill property.

On a motion by Shelly Bartow, seconded by Tina Ammon, the Board of Education voted to accept the 2017-18 Independent Audit Report performed by Piaker & Lyons, CPA, P.C. Yes-7, No-0. Carried. (See Attachment #1)

Business Office

On a motion by Kay Striegler, seconded by Rebecca Sullivan, the Board of Education voted to accept the 2017-18 Reserve Fund Plan & Analysis Year-End Summary.
Yes-7, No-0. Carried. (See Attachment #2)

On a motion by Kay Striegler, seconded by Keith Hanvey, the Board of Education voted to authorize to fund the Transportation Vehicle Capital Reserve in an amount of $303,500. Yes-7, No-0. Carried. (See Attachment #3)

On a motion by Shelly Bartow, seconded by Kay Striegler, the Board of Education voted to authorize the School Business Manager to sign Civil Service Commission documentation. Yes-7, No-0. Carried.

On a motion by Shelly Bartow, seconded by Kay Striegler, the Board of Education voted to accept the cash donation in the amount of $394 from Rosa’s for the After School Care Program. Yes-7, No-0. Carried.

A thank-you card from the Goldswer family was shared with Board members.

Mr. Ryan reported that the interview committee met today to interview one candidate for the SRO position. Details concerning this interview will be shared with the BOE later in executive session.

Communications

Old Business

The Board discussed their BOE goals. President Hall will have the final document for BOE approval at the next meeting.

Emily Hall left at 8:26 PM.

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On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education voted to approve a $500 stipend each for Jennifer Henderson and Scott Graham as District Incident Management Team Leaders. Yes-6, No-0. Carried.

On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education voted to approve the following certified personnel appointments:
 Request approval of the BGTA MOU regarding J. Thompson. Yes-6, No-0. Carried.

On a motion by Kay Striegler, seconded by Tina Ammon, the Board of Education voted to approve the following non-certified personnel appointments:
 Creation of the position School Monitor PT (Sub) retroactive to September 7, 2018.  Change in title from Assistant Superintendent of Buildings & Grounds to Assistant
Director of Facilities II for Jesse Haskell.
 Request approval of parent volunteer Nancy Bookhout for Guilford Elementary.
 The appointment of Mark D. Clark to the position of Bus Driver PT (Sub) effective November 1, 2018. Background check is complete.
Yes-6, No-0. Carried.

New Business

Personnel

On a motion by Shelly Bartow, seconded by Kay Striegler, the Board of Education voted to approve the appointment:
 The revised appointment of Sam Ventura to the position of Bowling Coach at Step 7. Yes –6, No – 0. Carried

The following Planning items were discussed:	Planning Board Events
Nov 1 – Audit Committee @ 6:00 PM
Nov 9 – Workers Compensation Alliance – Hall/Bartow Nov 14 – Health and Safety Committee @ 6:30 PM
Nov 15 – Policy Committee Meeting (moved from Nov 1) @ 6:00 PM Dec 14 – Legislative Luncheon – Silo Restaurant - Noon

School Events
Nov 8 – 10th Grade Spaghetti Dinner
Nov 9 – Veteran’s Day Breakfast @ 8 AM Nov 26 - Food Drive Starts!
Nov 30 – Superintendent Coffee, Guilford 9 AM (Moved from Nov 16)

On a motion by Kay Striegler, seconded by Jeanne Shields, the Board of Education voted to go into executive session at 8:34 PM to discuss the possible employment of a particular person and a possible retirement incentive. Yes –6, No – 0. Carried.

On a motion by Rebecca Sullivan, seconded by Shelly Bartow, the Board of Education voted to return to open session at 9:00 PM. Yes –6, No – 0. Carried.

On a motion by Shelly Bartow, seconded by Rebecca Sullivan, the Board of Education voted to adjourn 9:01 PM. Yes – 6, No – 0. Carried.

Executive Session

Open Session

Adjournment

Respectfully Submitted,

Susan L. Weibel District Clerk

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